Für eine fachgerechte Aktenlagerung in NRW sind drei Faktoren entscheidend: Sicherheit, Klima und Struktur. Akten müssen in trockenen, abschließbaren Räumen (DSGVO-konform) in Archivboxen gelagert werden. Um Büroflächen effizient zu nutzen, bietet Frye in Nordrhein-Westfalen die externe Archivierung mit systematischer Indizierung und termingerechter Aktenvernichtung nach Ablauf der gesetzlichen Aufbewahrungsfristen (6/10 Jahre) an.
Our secure archive offers security standards where your files are safely stored and professionally protected against fire, moisture and burglary.
The warehouses are secured with electronic access controls, fire alarm systems including fire brigade connection, alarm systems as well as video surveillance using state of the art technology and are usually heated.
The recording of the files is flexible according to your needs. We are happy to take over the labour-intensive archiving and indexing for you.
Jede Akte (Aktenkarton) wird mit einem Barcode versehen und nach Suchbegriffen in unserer Archivdatenbank erfasst. Die Suchbegriffe und der Umfang der Verschlagwortung werden mit Ihnen im Vorfeld individuell im Detail abgestimmt. Die Suchmasken sind dabei dynamisch und individuell veränderbar. Weiterhin ist es möglich, bereits vorhandene Datenbestände in Form von Excel-Listen in unsere Archivdatenbank zu importieren. Die Akten werden dann mittels des Barcodes in der Datenbank einem klar definierten Stellplatz im Lager zugeordnet. Sie entscheiden durch Unterteilung in Abteilungen und anhand einer umfangreichen Rechtevergabe über die Zugriffmöglichkeiten Ihrer Mitarbeiter.
Files that you will need later can be found quickly and easily from your desktop using our browser-based file entry and ordering system. You can then retrieve them via the shopping cart for delivery to your premises and, if necessary, enter new files into the database yourself.
Our storage facilities consist of:
Of course we can offer you further options as well as a complete or partial digitalisation of your files if required.
You can access the database for managing your files very easily with a password-protected login via our browser-based file entry and ordering system. This means that you can access it at any time from any PC with an Internet connection, regardless of the platform, without having to install additional software on your system. To guarantee security, a certified SSL encryption has been installed.
Through a targeted archive organisation and status analysis we enable the development of an individual organisational concept. Organisational goals and conditions will be adapted to the needs of your company, so that we can work out an archiving agreement that is specifically tailored to your needs.
Each file or box receives a unique signature by means of a barcode. This procedure provides a complete and detailed record of the type and quantity of files stored. The archive material is transported with our own vehicles and our own regular staff in compliance with the Federal Data Protection Act.
Our storage facilities consist of shelves, boxes on shelves or on pallets in high-bay racking, lockable and sealed containers, and storage containers.
Our security archive offers security standards that ensure your files are stored safely and professionally protected against fire, moisture, and burglary. In addition, our storage facilities are secured and heated with state-of-the-art electronic access controls, fire alarm systems including fire department connection, alarm systems, and video surveillance.
Yes, files are recorded flexibly according to your needs. We would be happy to provide you with information and advice on archiving.
Yes, during an on-site appointment at our warehouse or on demand via the password-protected, browser-based file recording and ordering system. Certified SSL encryption is in place to ensure security.
